Policy and Procedure Review

Subject: Member Funding

Member Funding pdf

BACKGROUND:

IPAC-SWO Chapter Funds will be allocated annually to support eligible IPAC-SWO members to attend the IPAC Canada National Conference

POLICY:

1.  An amount predetermined in the annual budget will be set aside each year to support IPAC-SWO members to attend the IPAC Canada National Conference.
2. The total amount of funding available for members will be dependent on available funds.
3. An ad hoc Funding Review committee will be struck by the President and will include the President-elect or Past President, the Treasurer and two non-executive chapter members that are not attending the IPAC National Conference. Call for interest will be sent out by the president for the two non-executive chapter members.
4. Applications for funding will be assessed based on both the applicant’s funding needs, and the accumulated score generated by the “Scoring Criteria –IPAC-SWO Funding” form. See Appendix A.
5. Expenses will be reimbursed (to the maximum funding awarded) after the conference and upon submission of receipts to the Treasurer. All receipts are due to the Treasurer within 30 days of the completion of the Conference.

PROCEDURE:

1. The President will announce to the membership funding available for chapter members to attend the IPAC Canada National Conference and review criteria for application at the first Business meeting of the year.
2. The Secretary will include details of the application process in the meeting minutes.
3. The Webmaster will ensure that the IPAC-SWO Funding information and application is available on the Chapter website.
4. Applications for funding are submitted to the President by March 31st, or a date determined by the President, of the conference year. See Appendix B.
5. The President will provide copies of the applications to each member of the Funding Review committee.
6. The Funding Review committee will review all applications, complete the scoring assessment for each applicant within 30 days and provide the President with the approved funding amounts.
7. The President will notify all applicants of the results by e-mail, copying the Treasurer on all correspondence.
8. Chapter members who attend the IPAC Canada National Conference with monetary support of the Chapter will present a 5 min (max 5 slide) PowerPoint presentation at the next available Chapter Meeting and Education Day. The presentation will share IPAC learnings /significance of one presentation/poster from the Conference.